AGM minutes 2009
MINUTES OF THE ANNUAL GENERAL MEETING OF
CAMBRIDGE RACQUETS CLUB
HELD IN THE CLUBROOMS THORNTON ROAD ON
MONDAY 23 NOVEMBER 2009 7.30 PM
PRESENT Graeme Martin (in the chair) Robyn Carr (Secretary/Manager), Richard Upton, Ian Bishop, Murray Browne, Nicky Gould, Peter Bryant, Anne Spelchan, Brod Ford, Gareth Smith, Robyn Smith, Eric Hopkins, Steve Barrott, Fran Hopkins, Michael Bland, Nicky Gould, Nicola Cochrane, Carl Jones, Marilyn Kennedy, Glen Bruce, Rafael Shuker, David Shuker, John Darby, Margaret Darby, Jocelyn Moore, Don Robinson, Geoff Masters, Andrew McKinnon, Ivan Martinovich, Greg Reeve, Craig Hoare, Gordon Calder, Jim Farrelly.
WELCOME: Graeme Martin called the meeting to order, welcomed everyone and thanked them for their attendance, and a special thanks to committees and members who had assisted through out the year.
APOLOGIES James Eldridge, Jane Stearns, David Stearns, Dave Kilbride, Steve Till.
Proposed Marilyn Kennedy / Carl Jones that apologies be accepted
Carried
CONFIRMATION OF MINUTES;
The Minutes of the Annual General Meeting of 17 November 2008 were taken as read.
Proposed Peter Bryant /Anne Spelchan that the Minutes be confirmed
Carried
MATTERS ARISING:
Graeme Martin reported that the old business house on Tuesday nights had a change of format. Now named summer league which is run similar to Ladies League and proving very popular.
2 month concession card is available for tennis during December / January.
Gareth Smith reported that junior members on squash courts at peek times had resolved its self.
Robyn Carr reported the problems with the electronic email have not been solved and currently looking at changing the newsletter to one similar to the golf club.
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REPORTS: President’s Report: Graeme Martin read his report.
Proposed Murray Browne / David Shuker that the President’s report is received Carried
Tennis Report was tabled and read by Anne Spelchan. Ian Bishop gave a report on the junior coaching comparing the increase in numbers from the previous year.
Graeme Martin acknowledged the excellent work done by the tennis committee especially the juniors.
Proposed Brod Ford / Peter Bryant that the Tennis report is received Carried
Squash Report was tabled and read by Gareth Smith.
Proposed Richard Upton /Carl Jones that the Squash report is received Carried
FINANCIAL REPORT;
The Audited Financial Report was tabled,
Discussion took place re the squash accounts itemed as General. Explanation was given by Robyn Carr re these costs. Other concerns were on the increase in insurance cost and the establishment of the new affordable insurance through Marsh.
Proposed Marilyn Kennedy /Glen Bruce that the Financial Statements for 2008/2009 be received Carried
ELECTION OF OFFICERS:
The following Officers were elected for the year 2009-10 All having been formally proposed and seconded prior to the meeting. Six member stood for four positions, a vote was held, and votes counted and scrutinized by Nicola Cochrane and Glen Bruce.
PATRON: Alex Boyd
PRESIDENT: Graeme Martin
TENNIS CHAIRPERSON: Anne Spelchan
SQUASH CHAIRPERSON: Gareth Smith
MANAGEMENT: Marilyn Kennedy
Carl Jones
Andrew McKinnon
Michael Bland
TENNIS COMMITTEE:
Jane Stearns
Anne O’Neil
Carl Jones
Jocelyn Moore
Ian Bishop
James Eldridge
SQUASH COMMITTEE:
Brod Ford
Robyn Smith
Michael Bland
Geoff Masters
HONORARY SOLICTOR:
Simon Makgill (Lewis Law)
BUILDING AND GROUNDS:
Marcus Grayling
AUDITOR: Stephen Nelley (Anderson Accounting)
Proposed Marilyn Kennedy/ Margaret Darby that the new committees are approved Carried
GENERAL BUSINESS:
Suggested new subscriptions: Peter Bryant outlined the management committee’s proposal to attendees. Objectives - to move away from one size fits all with the aim to attract newcomers while passing on activity costs to those who benefit most from these activities. This should provide well utilized courts, keeping up activity all year round while providing a financially health club so we can continue to make long term improvements to the facilities.
Murray Browne raised concern on the basis of “splitting” the club in two – tennis and squash. Gordon Calder contested as club has one entry level with add ons.
Murray Browne requested the reports be available to members. Agreement these will be posted on the web site.
Murray Browne asked if there were any plans to extend the Astro to the hard courts. There is no plan as hard courts are preferred for the top players. Therefore there will be two surfaces available.
CLOSURE: As there was no further business the meeting closed at 2105hrs
CERTIFIED CORRECT … DATE 24 Nov 09